Since the beginning of 2020, the conventional means of event hosting have been thrown out of the window. Even though direct interaction seems much more impactful, underestimating virtual prowess is a big mistake people commit these days. So, how can a virtual event beat an offline event?
It’s actually quite simple. You have to just have to pitch in efforts just like in-person events. Starting from your aim and virtual event engagement ideas to promotion of the event, getting attendees, and hosting it.
Want to launch a successful event?
Take 5 minutes and go through the following blog to resolve your queries.
Is Hosting Virtual Events Really Worth Your Time?
Before you answer this question, you must keep a few factors in mind. First, you need to know your target audience. If your public is largely available throughout the country or globe, then virtual eventing is your call.
Benefits of going online:
- Reach: Virtuality brings a blessing for those who are unable to visit in person. The scalability of an event increases drastically if appropriate steps are taken.
- Budget: cost-cutting becomes a necessity when it comes to event planning. Transportation & venue costs are largely reduced.
- It’s your best shot anyway. Pandemic has already reduced our options.
Crucial factors for planning virtual event
Events are volatile. How?
Well, every event is unique and poses some sort of new challenge for the planning committee. They have to keep track of every small detail and plan accordingly without missing out on anything because if they do, the Olympus will fall.
Now, coming to some basic elements of a Virtual Event. The team who is handling the planning and management must ensure the following departments are covered,
- Event Designing, attractions & flow
- Marketing & event registration
- Presentation & heavy opening
- Mini events & other attractions
- Keep the audience pinned to the event
Note: Polling option & live comments get public fired up
- Some 1:1 connections would be highly appreciated by clients
How to host an event without hiccups?
When it comes to online, the most annoying part is the network issue. When the audience is not able to see what the other side is hosting, then it’s very likely that they would be throwing tomatoes on feedback.
So, you have to ensure that your hosting means are thoroughly tested and verified. Even the weakest of the networks should be able to relay the event to the audience.
There are many hosting platforms that you can try and find the best fit for your event.
That’s how you make your event publicized.
Note: Even though you might’ve planned everything, but things can go sideways. So you must have backups prepared For instance, if you are doing a live concert, then having backup and filler artists is a must because you can’t afford to lose an audience when it comes to virtuality.
So far we have discussed virtual events and essential criteria to keep in mind other than usual event planning.
Also, there is a lot of difference between a normal event and a good event. So, ensure that you have virtual event engagement ideas because your audience must feel valued. They must not be left out at any cost.
So, hope you’ve found what you’re looking for. Event management is not an easy task, but hey!
It’s always a work in progress!!