Even the data center equipment has a life, and it will reach its end at some point. But data center is not just a plastic or metal component. It houses all your company’s sensitive data that can put your company’s future at risk. Thus, it becomes essential to decommission your old equipment while complying with regulatory standards and processes. If you are looking for different ways with the help of which you can clear the audit compliance of the data center equipment, then you need to follow some steps.
Asset Finding and First Reconciliation Report
The identification and recording of the assets is the initial phase. All these assets must be stated in your completed report, and then they will be compared against the auditor’s report. Experts work with service providers to automate this procedure. To guarantee exact asset detection, this report is then loaded into their proprietary data security and compliance systems. This method is used to identify all server components as well as the discs associated with the server’s main attributes.
Certificate of Sanitization and Drive Wiping
If you wish to conduct remote wiping, you may use your automation framework to set up service providers with licenses. By concurrently installing and uninstalling agents on all targeted nodes, the service providers’ agent-based architecture provides for job parallelization and limitless scalability. The complete operation should take one to two days and involves significant asset monitoring and task progress reporting, as it should.
Data Center Closure Report
A professional automatic asset reconciliation report recognizes and categorizes all onsite-processed assets, as well as which ones need to be sent to the audit firm’s facilities after wiping. They build a full data center exit record by combining automated reporting from service providers with physical scanning of objects. This report improves data security by ensuring that all assets are monitored, whether they are destroyed in the data center or sent to audit companies.
Transportation and Reconciliation Fueled by Technology
As your equipment is put onto safely sealed trucks, this step compares it to the service provider’s report. They securely send the assets to an audit firm’s processing facility. They offer safe shipping with sealed goods and GPS tracking to suit the most demanding security needs, guaranteeing that you know where your assets are at all times.
Shredding means the wiping of the data or destructing the file so that its data becomes unrecoverable. There are high-tech machines used for the shredding process. It makes sure that no traces of your personal or business information are left on the equipment.
Any equipment that has a market value is sent to the market for reselling purposes. The experts wipe off the data completely and reset the equipment to factory settings before reselling. They also make sure that the asset does not end up in the e-waste recycling bins.
Compliance from Beginning to End
The audit companies maintain a complete traceable audit path from disc shredding and wiping off the data to recycling or reselling servers. It is also done to erase the racks and other equipment data. This helps in assuring complete compliance. They provide perfect audit reports from the topmost independent auditors because of their entire chain of custody.