PDF files play a crucial role in data processing and sharing. For effective coordination of tasks in an organization, documents are created and shared in a portable formatâa convenient and fast way to offer feedback on documents and completed tasks through comments and highlights.
PDF annotation apps simplify the creation and sharing of documents for a seamless workflow. The administration in an organization can utilize different annotation apps to create and sign documents before sharing them with their clients or staff. In addition, feedback on the shared files through the same apps by filling out forms and adding sticky notes or comments improves workflow.
In this article, you will find out more about PDF annotation apps and the top PDF editor software for workflow.
How PDF Editors Optimize Workflow
Portable files editing software come with a workflow editor, which improves efficiency and output. However, to use the workflow feature, you have to activate it first.
You can add the actions and tasks to the workflow profile in the order you want to execute them. This makes task accomplishment more efficient and saves time.
There are many merits of adopting a good program to annotate PDFs and improve workflow, such as;
- Flawless editing, commenting, and addition of graphics to a file before sharing with your team
- Real-time capture of the necessary information from customers and the staff without compromising confidentiality
- Since the community base can access files from a common database or the cloud, it saves time and money.
We have compiled a list of the best software for annotating PDFs to simplify your organization’s search for the perfect editor.
Lumin PDF
Lumin PDF is known for its simple UI and top-notch collaboration feature, and now a new feature- the banana e-sign makes it more efficient in the workflow. In addition, this software is supported across devices and allows you to sign multiple forms at a go.
The app’s mobile version enables you to append signatures to business agreements and letters to your staff remotely, hence saving you time and the hassle of signing a heap of paper files from your customers.
This app’s editing and annotation tools are simple to use, and any comments and highlights are automatically saved to the cloud to ensure they are secure and accessible to the target audience.
Goodnotes
Your staff needs frequent training to improve their productivity. This can be in webinars, zoom meetings, or teleconferencing. Goodnotes file editor is handy for note-taking and saving PDF files to study later. And if you want to share the algorithms for optimization PDF, Goodnotes is the best go-to app.
A more attractive feature of this software is its capability to hold multiple folders for different categories of documents. This simplifies your search and saves you time editing and sharing them with your team.
Notability
This note-taking app has more to offer. It has a PDF viewing capability with the best annotation tools. Importing pictures and adding them to your file, drawing them freehand using the apple pencil, or highlighting key areas in your file are all catered for on this app.
You can highlight and annotate PDF on Notability from your iPad, Mac computer, and Android devices, making it the best tool for in and out-of-office use.
Its note-taking feature is ideal if you are working on a project and you want to note down its progress.
Noteshelf
Noteshelf is the best software for taking notes, adding graphics and pictures, and modifying the format of portable files. The handwriting functionality makes it easy to write short notes and annotate PDF files before saving them to Google Drive or Dropbox.
This app is supported on different devices, and you can use it to open and analyze multiple files. It is the best app to create a search engine optimization for beginners PDF, and it will automatically be saved to Drive.
E-signing is another smart feature of this app where you drag your signature and drop it into a file with a single touch.
You can also boost the visual appeal of a document by importing images from other files and pasting them on the new file.
Noteshelf is the easiest software to work on and saves time because of its friendly UI.
Xodo
Seven different annotation tools on one app to view and annotate document makes Xodo a favorite editor for many users. You can view files, highlight key areas and redact them before sharing. Its smartpen simplifies the note-taking and text editing experience, while the color themes add to its visual appeal.
If you don’t want viewers to see all the annotations, the annotation filter does it well= by selecting the preferred annotations and hiding the rest.
After annotation, you can export the file in any format by clicking on tools followed by export as and picking your preferred format.
SmallPDF: PDF Scanner & Editor
In addition to viewing and editing PDF files, SmallPDF allows you to scan files and save them in different formats. The scan feature saves time as the scanned document is directly converted to a portable format and stored.
This software is supported on windows and mobile hence ideal for collecting data and converting it to desired formats.
Smallpdf is a must-have tool to foster seamless workflow in your organization because of its robust conversion of documents from one format to another. The changes you make on files are auto-synced and saved to the cloud for easy access to your team. Plus, its TLS encryption feature keeps your documents secure.
Key Takeaway
Portable file annotation software plays a primary role in optimizing workflow. Most apps have templates that you can use to create files in a minute and the auto-sign capability to help you sign multiple forms.
The note-taking tools with a smartpen enable you to write down new ideas on your project or research findings without moving around with papers. Many apps have a mobile version from which you can edit files even when away from your desk.
